Otter.ai
No reviews yet
Live transcripts and tidy summaries of your meetings, so you can listen instead of scribbling.
Free · Pro $16.99/mo
Business & Productivity
🗓️Best Meeting Assistant AI tools in 2026
Meeting assistants join your video calls, transcribe what is said and turn it into summaries, decisions and to-dos. Some push notes straight into your CRM or project tool so nothing gets lost.
Check which meeting platforms it supports, how accurate it is with accents and crosstalk, and how recordings are stored. Free plans often limit minutes or history, while paid plans add unlimited recording, integrations and team insights.
The one most people reach for is Otter.ai.
Budget-wise, paid plans start anywhere from $10 to $16.99 a month — most land around $13.49. Good news: 3 of the 4 let you start for free.
Our top picks
4 tools
Fireflies
No reviews yet
A notetaker that records your calls and makes every conversation searchable later.
Freemium🗓️ Meeting Assistant
Free · from $10/mo
Fathom
No reviews yet
A genuinely free meeting notetaker that hands you a clean summary the moment the call ends.
Free · Team from $19/mo
Gong
No reviews yet
Records your sales calls and turns them into coaching tips and deal insights.
Contact for pricing
Meeting Assistant AI tools: FAQ
What is the best meeting assistant AI tool in 2026?+
Our shortlist: Otter.ai (new, $16.99), Fireflies (new, $10) and Fathom (new, free).
Can I use a meeting assistant AI tool for free?+
Absolutely — 3 tools here have a free plan. We’d start with Otter.ai, Fireflies and Fathom.
How much should I expect to pay for meeting assistant software?+
Most paid plans sit around $13.49/month. The cheapest we list starts at $10, the priciest at $16.99.
Which meeting assistant tools can developers build on?+
3 offer an API — handy if you want to plug them into your own product. Try Otter.ai, Fireflies and Fathom.